County Coordinator Rules and Guidelines
very few requirements of its county coordinators (CCs). Aside
from complying with the following items, CCs enjoy complete
latitude regarding the location, design, and content of their
Those items considered essential for affiliation with the KYGenWeb project
are designated as requirements. The state coordinator (SC) will make
every reasonable effort to assist CCs who are not in compliance with
the requirements before removing links to their sites. The guidelines
include items that are not essential but are highly recommended for the
benefit of KYGenWeb's visitors.
County sites are required
to include the following:
name and a current email address (or link to the Email Registry ID) somewhere on the main home page.
Logos of both the KYGenWeb Project
and the USGenWeb
Project must be displayed on the main home page. The logo or
project name must link to the main page of the respective project.
to a query system, which may be site based, and/or a link to
one or more of the online message boards (Rootsweb
- Ancestry or GenForum,
to a "lookups page" where volunteers can share their
resources. (If no county lookup volunteers are available,
a link to the statewide lookups page at http://www.kygenweb.net/other/lookups.html can
to the county's USGenWeb
CCs are required and
ACCs are requested, but not required, to:
subscribed to the project mail list. (The SC will
automatically subscribe new CCs.) Derogatory, insulting,
embarrassing, or other inappropriate email posting will not
tolerated on the list.
block mail from the SC, ASC, and/or mail
to periodic roll calls. If there is no response to 2
consecutive roll calls and to private attempts to contact him
or her, the CC will be removed.
at least one alternate method of contact - address, phone
number, alternate email address. (This information will
be held in the strictest of confidence and is for use in the
event that the CC's email address starts
the names and email addresses of ACCs so that they can be
given proper recognition for their contribution to the
project ("officially" listed as ACC on the county selection and county gateway pages on the state site).Notify
the SC of any change in the CC's and/or ACC's
to researcher/visitor concerns, complaints, notices of bad
links, etc., whether they are contacted directly or notified
by the SC/ASC. (This does NOT include requests for
the SC if they are going to be unavailable for an extended
NOTE: If the ACC chooses not to subscribe to the state mail list, they will not be eligible to vote in any KYGenWeb and/or USGenWeb election.
funds, advertising, or using
the KYGenWeb site for personal
gain is not permitted.
acknowledge their host servers but may not use a KyGenWeb site
to seek contributions intended to support the
include a listing of research materials and/or services
available for sale or hire by the coordinator, genealogical/historical
society or others (for example, a listing of books for
sale or a list of researchers for hire), provided that
the actual arrangements between the researcher and those
offering the service are not conducted through the county
site. Contact information and cost for ordering books
or charges for lookups may be included.
to a KYGenWeb county site may be removed only upon request
of its submitter. An outgoing CC must ensure that a copy
of all contributed material remains with the project. They
have the option of specifying whether the format of the
pages (html coding, graphics and/or backgrounds) or how
any contributed material is presented may be used by a subsequent
CC. (Just the raw data, photos, etc. must be made available
for an incoming CC, the copyright of the format of the presentation
of the data, photos, etc. still resides with the CC and
they can choose to allow or disallow it's use.)
||Imbedded browser scripts
shall not be used to redirect the visitor's web browser
to an external site, but may be freely used as an internal
site management and enhancement tool. Links to any political party or to any non-government political organization are prohibited.
Providing links to other non-commercial genealogical web sites relevant to the county, such as those operated by another organization or
individual, is encouraged, but a KYGenWeb county site cannot consist entirely or primarily of links to non-KYGenWeb or non-USGenWeb sites.
There must be sufficient information available on the site without following any off-site links that a visitor will perceive the list of off-site links as being a minor part of the KYGenWeb site.
Any links to genealogy-related for-fee sites (subscription-based sites or sites that charge for access to their records) must be clearly labeled as such.
The fees charged are to be for genealogical or historical purposes, services or materials.
||CCs are requested
to keep their websites updated and active on a continuing
basis, and are encouraged to seek assistance if needed.
Updating can simply mean adding or fixing links or adding
new material. CCs are also encouraged to add the following
items as appropriate:
Information about other local resources available
(libraries, historical/genealogical societies, addresses for
county clerk or other contacts for requesting copies of
formation information (so the researcher would know where to
go for prior or later records).A link
Special Collections. A method
to quickly identify newly added information. A
surname registry or other method to identify "who's
listing of published research materials on the county (books,
CDs, etc.) and where to order, if available.A search
more information, please contact
Kemp or Suzanne Shephard.
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reserved, Contents my be used with electronic or written